Getting Started with Exporting: Understanding Export Documentation Series

05/06/2025 (1:00 PM)
05/08/2025 (2:00 PM)
(GMT-05:00) Eastern Time (US and Canada)

About

Getting Started with Exporting: Understanding Export Documentation Series

Part 1: Introduction to Export Documentation & Key Players

Date: Tuesday, May 6th, 2025
Time: 1pm- 2pm ET
Location: MS Teams Webinar  
Cost: $25 

This session can focus on giving an overview of the essential concepts, roles, and terminology related to export documentation, making it ideal for businesses and employees who are new to international shipments.

Topics to cover:

  • Introduction to Export Documentation
    • What are export documents and why are they important?
    • Overview of the export process
  • The Role of the International Freight Forwarder
    • What is a freight forwarder and what do they do?
  • The Differences Between a Freight Forwarder and a Customs Broker
    • Understanding each role in the export process and how they collaborate
  • Key Export Terms to Know:
    • INCO Terms Overview
    • What are they, and why are they essential for international shipping?
    • Basic definitions of common terms

Audience Takeaways:

  • Understanding the essential roles and responsibilities in the export process.
  • Getting familiar with key terminology and concepts like freight forwarders and INCO terms.

 

Speaker: Daniel Gitonga, Regional Sales Manager, FedEx International Sales

Part 2: Export Documentation Preparation & Compliance

Date: Thursday, May 8th, 2025
Time: 1pm- 2pm ET  
Location: MS Teams Webinar  
Cost: $25 

This session can dive into the actual preparation of export documents and compliance aspects, including the regulatory requirements needed for specific transactions.

Topics to cover:

  • HS Codes/Schedule B Numbers
    • What are HS codes and Schedule B numbers?
    • The importance of using current codes and resources for obtaining them
  • Shipper’s Letter of Instruction
    • What is the Shipper’s Letter of Instruction and why is it critical?
    • The correct way to prepare and what to include
  • Parties Involved in International Transactions
    • Identifying the various parties (exporter, importer, freight forwarder, etc.) and their responsibilities
  • AES/ACE Filing
    • What is AES (Automated Export System) and ACE (Automated Commercial Environment)?
    • How to file your export data with the U.S. government and stay compliant
  • Preparing Export Documents When an Export License is Required
    • Understanding when and how to obtain and submit an export license

Audience Takeaways:

  • Understanding how to prepare specific export documentation.
  • Navigating compliance requirements like AES/ACE filing and export licenses.

Speaker: Daniel Gitonga, Regional Sales Manager, FedEx International Sales 

Cost:

We invite you to customize the 2-part webinar series according to your training needs. You can join individual webinars or the entire series. See ticket options listed for pricing of individual webinars.

***Webinar platform will be Microsoft Teams, please expect an invite with webinar details within 48 hours of payment. 


If this is your first time registering for an event with the U.S. Commercial Service, using our new event platform, InEvent, please follow the steps in the Registration Help Guide to create a new account, and then register.

Questions? Anthony.Sargis@trade.gov or Colin.Hudson@trade.gov

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